Everything You Need to Know about Sending Out Wedding Invitations

Whether you are celebrating a birthday party or your own wedding, you will have to deal with some organizational issues. Getting guests invited is one of them. The traditional way to approach this task is through the creation and sending of printed invitations.

You are probably wondering about the people to invite and the best time to send out the invitations. When it comes to party preparations, the sooner you deal with each step, the better. Remember that after sending out invitations, you will have to receive the replies of potential guests and to finalize the guest list.

Make use of these simple and effective tips that will help you get organized.

Prepare the Guest List
You may want to take a second look at the guest list before you start sending out invitations. Examine it carefully and pay close attention to all the details.

Have you invited everyone that you love and respect to the event? The guest list depends on the type of party. A birthday party can be intimate and casual, while a wedding reception will certainly have a longer guest list.

Try to think of everyone that you would like to invite. Otherwise, you risk offending some people who like you and would like to be part of your wonderful occasion. Once you finalize the guest list, you can start sending out the invitations.

Do You Really Need Printed Invitations?
Another question that you need to address before sending out printed invitations is whether you need those.

The world is changing fast and so are traditions. Many people are deciding to refrain from sending out printed invitations. These can be costly and the funds used for printing and mailing expenses could be utilized in a more efficient way.

Sending out e-mail invitations is a suitable option. A small and informal gathering can utilize phone invitations rather than printed ones. Consider alternatives before you go to the printing house. It could be better and wiser to go for an alternative option.

When to Send Out the Invitations
Do you know when to send out your invitations? A general rule of thumb for weddings is that invitations should be mailed at least two months in advance.

Large parties that involve many individuals demand invitation sending as early as possible. The number of guests will be determining when it comes to venue selection, menu and other important aspects of the party.

Baby and bridal showers will demand the sending of invitations early enough, as well. This step is needed to give both the host and guests a chance to get prepared for the upcoming party or event.

Should You Have Reply Cards
Reply cards are a nice addition to the invitation that will give potential guests a chance to respond and to confirm their presence.

Guests can also confirm by phone or any other convenient communication method but the reply card is something that will add to the appeal of the invitation, even if it remains unutilized.

What is a reply card? It is a simple card that guests can utilize to inform you whether they confirm or decline the invitation. A traditional reply card has spaces for the person’s name, the number of guests attending and whether the invitation is accepted or declined.

Having a reply card is optional and many people decide to refrain from printing one.

How to Receive the Replies
After you send out the invitations, you can start expecting the replies of guests. The guest list will come in handy during that task.

Use the guest list to add a check mark next to the names of the people who have confirmed their attendance. You will also use that list to get in touch with potential guests who have failed responding.

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